Friday was Karen’s last day. For years she ran procurement at Keldmoor: she knew which supplier delivers what, which prices changed in July, which carrier moves the goods and on what terms. On Monday, Owen takes over. There is no handover document.
Every company knows this moment. Someone always knows how things work — until the day they leave. Then the knowledge sits in contracts, orders, invoices and scanned paper mail, and the successor spends weeks reading, asking around and hoping that nothing important lived only in someone’s head.
Our new video guide, People Move On, Your Company’s Memory Stays, shows a different first morning. It runs about four and a half minutes, you can watch it at the top of this page, and it follows Owen through Graph Manager, the place where DocReveal keeps the memory of a company.
A memory nobody had to write
Everything Karen worked with is already in File Manager: contracts, purchase orders, invoices, even the paper mail scanned in the mailroom. As documents are processed, DocReveal builds a memory from them — the companies, people, places, contracts and documents they mention, and how they are connected.
In the video, that memory holds 36 entities and 59 relations from 20 documents. Nobody typed them in. Graph Manager sorts them like folders — organisations, people, places, contracts, documents — and shows how healthy the memory is and who uses it: the chat, your agents and connected AI assistants all work from the same memory.
Every partner at a glance, every fact on its page
Owen starts with the suppliers. Stavlund Fastener Works appears in ten documents: the supply agreement and its amendment, three purchase orders, four invoices and a paper copy of one of them. A small map shows them around the supplier, and Relations sorts them by meaning: issued by, ordered from, contract party.
What matters most is where each fact comes from. Evidence lists every document behind the supplier, with its page. One click opens the amendment with the supplier highlighted in the original — and right below are the new prices from July 1. No guessing, no “I think it was in an email somewhere”.
What Karen knew is still here
Then Owen searches for Karen herself. Her name is on three contracts: the master supply agreement and its amendment with Stavlund, and the carrier agreement with Quarrow. One more click opens her signature on page two of the supply agreement, dated January 12.
On the map, Karen sits in the middle, with the three contracts around her and, behind them, the companies and people who signed with her. And when Owen asks how a September shipment connects to her, Connections draws the path: from Karen, through the carrier agreement she signed, to the carrier that moved the goods and its bill of lading. Every step comes with the document behind it.
The memory does not replace your documents — it connects them. Every entity, every relation and every answer leads back to a page you can open and check.
Ask in plain words
Owen wants it all in one answer, so he asks the chat: what do we know about Karen Liddell? The answer draws on the memory and the documents — three agreements and what was agreed in each: payment in 45 days with 2% off within ten, new prices from July, and for freight nineteen cents a pound, a fuel surcharge capped at 22% and no transport without insurance. Each point links to its source.
People decide, the memory keeps it
A memory built from real documents also meets real inconsistencies. Two receiving reports name the supplier without “LLC”, so Graph Manager raises a question in To resolve: is this the same company? It explains why it thinks so and what a merge would change. But it never merges on its own — a person decides.
Owen merges and adds a short note; from then on, the chat and the agents see one supplier. If it was a mistake, Undo puts it back. Activity keeps every decision — who made it and when — next to earlier confirmations by colleagues. Whoever takes over next starts with all of it.
What to take away
- Knowledge stays when people leave. Suppliers, contracts, signatures and conditions live in a company memory, not in one person’s head.
- Nothing to maintain by hand. DocReveal builds the memory from the documents you already process.
- Every fact can be checked. Each connection leads to the document and the page it came from.
- People stay in control. DocReveal suggests, a person decides — every decision is on record and can be undone.
Keldmoor, its suppliers and its people are fictional demo data; the screens are the real product.
People move on. Every fact stays.